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City of Eagle Community Event Application

  1. Community Event Application

    Eagle Parks and Recreation Department
    660 Civic Lane Eagle, Idaho 83616
    Attendance and Participant Good Faith Estimate

  2. I. Event Information

  3. Attendees

  4. New Event

  5. Annual Event

  6. Non-Profit

    Must provide proof of 501 (c) 3 status

  7. Day of Event Contact Information

  8. II. Logistics Information

  9. Will food/beverage be served?

  10. Will alcohol be served?

  11. Is this event open to the public?

  12. (attach additional sheets if needed)

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  18. Area(s) Closed for Set-up, Stages, Tents, Etc.

  19. All information about street route and closures must be submitted to Idaho Transportation Department (ITD) and Ada County Highway Department (ACHD)

  20. III. Event Schedule

    Special Events are limited to five days, including set-up and tear-down days. Additional days may be considered on a “per request” basis. Please submit your modification requests in writing and attach them to your application. Noise waivers are required and will need to be approved by Council for any event continuing after 10 p.m.

  21. Event Date(s) and Time(s)

  22. Set-Up

  23. Tear Down

  24. IV. Fees

  25. Non-Profit Fees

  26. $50 (refundable)

  27. $37.50

  28. $37.50

  29. $75 per Day
    Additional shelter use may be available for an additional $75 flat rate

  30. For-Profit Fees

  31. $50 (refundable)

  32. $75

  33. $75

  34. $150 per Day
    Additional shelter use may be available for an additional $150 flat rate

  35. If event is occupying the park for a half day including set up and tear down, then applicant can pay half day fee.

  36. V. Insurance Requirements

    It is the responsibility of your Special Event organizers to maintain a Comprehensive General Liability insurance policy with coverage of not less than $1,000,000 combined single limit per occurrence. Each policy shall be written as a primary policy, not contributing with or in excess of any coverage which the City may carry. A certificate naming the City of Eagle, Ada County, Idaho, as an additional insured shall be delivered to the City of Eagle with this application. The adequacy of all insurance required by these provisions shall be subject to approval by the office of the City Clerk. Failure to maintain any insurance coverage required by this agreement shall be cause for immediate termination of the application.

  37. Extraordinary Resources Agreement & Refund Policy

    Special event applicants, promoters and sponsors whose special events require the use of extraordinary City resources as a result of their anticipated attendance or heightened security concerns shall be required to pay for those extraordinary resources, as determined by the City’s Parks and Recreation Department. Full cost recovery for extraordinary resources shall be required no later than 60 days following the conclusion of the special event. Any extraordinary resources for which there are additional costs shall be solely dedicated to the special event. If payment is not received within that 60 days the applicant will be sent to collections.

    The City of Eagle’s refund policy is as followed. Any event cancelled 10 days prior to the event will receive a full refund. Any event cancelled within 10 days or less will receive a 50% refund.

    By my signature, I hereby acknowledge my understanding of the aforementioned requirement concerning the payment for extraordinary resources and application fee and the City of Eagle’s refund policy.

  38. This application shall not be considered complete until the Parks and Recreation Department has received all required information.

  39. Electronic Signature Agreement

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

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