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Bid Title: Request for Quotes – Eagle Fun Days Advertisement Design
Category: Bids, RFPs, and RFQs
Status: Closed


Request for Quotes – Advertisement Design

I.             Purpose. This is a request for quotes for graphic design work and layout for the City of Eagle’s advertisement and printing materials for 2020 Eagle Fun Days. This includes but is not limited to poster design and social media content. Please refer to the Scope of Work. The City of Eagle may offer the successful proposer two (2) additional one-year renewal terms.

Please note: The agreement term will run through September 30, 2020, provided however, that either party to the agreement shall have the option to cancel and terminate the agreement by giving the other party thirty (30) days written notice of its intent to terminate.

II.            Selection. The City of Eagle will select what in its sole judgement it determines to be the quote that will be in the best interests of the City of Eagle. A successful quote must include examples of past work and references. Quotes and materials must be emailed and in PDF format. Please do not fax or mail quotes. The deadline for quotes is 5:00 PM on December 31, 2019. Any quote received after that date will not be considered for evaluation. The City reserves the right to waive any formalities in said proposals, to accept or reject any or all quotes for any reason.

III.           Scope of work. The City and the designer will agree on the project schedule before production begins. The poster design portion of the project must be ready by February 21, 2020 due to the printing deadline of the City of Eagle Summer Activity Guide. The scope of work is as follows:

  1. Eagle Fun Days event poster design
  2. Variations on the above Eagle Fun Days poster design sized for Facebook, Instagram, and Twitter

IV.          Project Specifications.

  1. The designer is responsible for creating the original design template and is responsible for the layout of each image.
  2. The designer will need to incorporate specific content into the poster and social media images. The design must:
    1. Include the Eagle Fun Days Logo. A vector graphic of the logo will be provided to the successful applicant.
    2. Reflect the spirit of Eagle Fun Days. A document containing images and a description of the event is available for download in the “Related Documents” tab. A copy of this document will be provided to the successful applicant. The images and event description are intended to inform and inspire the designer and do not need to be included in the design.
    3. The designer must be flexible with dynamic content changes asked for by the City of Eagle.
    4. The designer must submit final designs and design files to the City of Eagle.

V.            Content of quotes.

  1. A statement of the designer’s proposed methodology in accomplishing the project specifications.
  2. A sampling of previously designed work and descriptions of projects for which the designer has provided similar professional services.
  3. Proposed schedule to complete the scope of work.
  4. Detailed fees for design by hour or per project.
  5. Client references.

VI.          Award Criteria. The selection of the designer will be based on the following criteria:



Statement of methodology


Sample of previous work


Proposed Schedule


Client references


Total points


VII.         Submission of quotes. Submit quotes to the City of Eagle by 5:00 PM on Tuesday, December 31, 2019.

Submissions by email

Email to:

Submissions must be attached to the email in PDF format

Please email Ellen Mattila if you intend on submitting a quote. Any questions asked by designers will be answered to all who intend on submitting quotes. The deadline to submit questions is December 19th. Answers will be sent to all potential applicants on December 20th.  

Publication Date/Time:
12/3/2019 12:00 AM
Closing Date/Time:
12/31/2019 5:00 PM
Related Documents:

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