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Request for Quotes – Advertisement Design
I. Purpose. This is a request for quotes for graphic design work and layout for the City of Eagle’s advertisement and printing materials for 2020 Eagle Fun Days. This includes but is not limited to poster design and social media content. Please refer to the Scope of Work. The City of Eagle may offer the successful proposer two (2) additional one-year renewal terms.
Please note: The agreement term will run through September 30, 2020, provided however, that either party to the agreement shall have the option to cancel and terminate the agreement by giving the other party thirty (30) days written notice of its intent to terminate.
II. Selection. The City of Eagle will select what in its sole judgement it determines to be the quote that will be in the best interests of the City of Eagle. A successful quote must include examples of past work and references. Quotes and materials must be emailed and in PDF format. Please do not fax or mail quotes. The deadline for quotes is 5:00 PM on December 31, 2019. Any quote received after that date will not be considered for evaluation. The City reserves the right to waive any formalities in said proposals, to accept or reject any or all quotes for any reason.
III. Scope of work. The City and the designer will agree on the project schedule before production begins. The poster design portion of the project must be ready by February 21, 2020 due to the printing deadline of the City of Eagle Summer Activity Guide. The scope of work is as follows:
IV. Project Specifications.
V. Content of quotes.
VI. Award Criteria. The selection of the designer will be based on the following criteria:
Statement of methodology
Sample of previous work
VII. Submission of quotes. Submit quotes to the City of Eagle by 5:00 PM on Tuesday, December 31, 2019.
Submissions by email
Submissions must be attached to the email in PDF format
Please email Ellen Mattila if you intend on submitting a quote. Any questions asked by designers will be answered to all who intend on submitting quotes. The deadline to submit questions is December 19th. Answers will be sent to all potential applicants on December 20th.